This guide is written for agency owners and group organizers who need to price an Umrah package — not for pilgrims comparing offers. If you assemble the package, every euro you forget in this list comes straight out of your margin.
The full cost structure of an Umrah package
A complete package budget has more lines than most first-time organizers expect:
| Cost line | Type | Notes |
|---|---|---|
| Umrah visa / Nusuk fees | Per pilgrim | Fixed per head, changes with Saudi policy |
| Flights | Per pilgrim | Group fares; watch deposit and name-change rules |
| Makkah hotel | Per room-night | Price varies enormously with distance from the Haram |
| Madinah hotel | Per room-night | Second allocation, often forgotten in early quotes |
| Ground transport | Fixed per bus | Airport transfers + Makkah–Madinah leg |
| Meals | Per pilgrim/day | If included — define exactly what "half board" means |
| Guide / group leader | Fixed | Their flight, room and fee spread across the group |
| Ziyarat program | Fixed per bus | Local site visits in both cities |
| Insurance | Per pilgrim | Travel/health, sometimes bundled with the visa |
| Your operating costs | Fixed | Marketing, office, software, payment fees |
Two structural things to notice before any numbers:
1. Hotel costs are per room, not per pilgrim. A quad room splits the same room-night cost four ways; a double splits it two ways. This is why packages are sold in room-type tiers, and why selling a double at quad-tier pricing silently destroys margin.
2. Fixed costs don't shrink when the group does. The bus costs the same with 38 seats filled as with 45. Every empty seat raises the real per-pilgrim cost of every fixed line.
Worked example: 45 pilgrims, 10 nights
Illustrative numbers for a European departure (use your own quotes — the structure is the point):
| Line | Calculation | Per pilgrim |
|---|---|---|
| Visa & insurance | fixed per head | €220 |
| Flight (group fare) | fixed per head | €650 |
| Makkah hotel, 6 nights (quad) | €120/room-night ÷ 4 × 6 | €180 |
| Madinah hotel, 4 nights (quad) | €100/room-night ÷ 4 × 4 | €100 |
| Transport + ziyarat | €3,600 ÷ 45 | €80 |
| Guide costs | €2,250 ÷ 45 | €50 |
| True cost (quad) | €1,280 |
Add a 3–5% contingency buffer (≈ €50) and a margin of, say, 12% — and the quad price lands around €1,490–1,530. Triple and double tiers are then priced from their real room-cost difference, not a round number: in this example a double costs €280 more in hotel nights alone.
The full pricing method — buffers, break-even group size, and how to present tiers — is in How to Price an Umrah Package.
The three mistakes that eat margins
- Pricing from a competitor's flyer. Their hotel contract, group size and included services are not yours. Price from your own cost sheet.
- No currency buffer. You quote in EUR months before paying suppliers in SAR and USD. A few percent of FX movement on hotels and flights can be your entire margin.
- Flat pricing across room types. If doubles and quads are €100 apart but cost €280 apart, every double sold is a donation.
Calculate it instead of guessing
You can build all of this in a spreadsheet — until the group size changes for the third time and every fixed-cost line needs re-dividing.
Ziyara includes a Cost Calculator built for exactly this: enter per-traveler costs and fixed costs, set the traveler count and your margin, and it returns total cost, true cost per pilgrim, and the selling price you need. It supports multiple currencies (price in EUR while your suppliers quote SAR), and it's available on every plan — including the free trial, so you can price your next departure with it before paying anything.